- General Information
Orangeville Agricultural Center
Sunday, February 15, 2009
Ruth Armstrong, Jackie Vandenbrink, Chris Hahn, Andrew Dalnoki, Elizabeth Ciemniewski, Tim Millard, Shannon Smith, Don Stephen, Christian Poschung, Pauline Woodcock, Sue Fleming, Kelley Willemze, Traci Ventura, Jill Stephen
Chair Welcome and thank you to volunteers-Ruth Armstrong : Attached Report
Adoption of Agenda
Proposed: Elizabeth Ciemniewski Seconded:Tim Millard
Adoption of Previous Minutes
Proposed: Christian Potchung Seconded: Sue Fleming
Reports of Standing Committees
1. Mare Inspections: Presenter:
2. Web Site: Deb resigned...taken over by Sue Fleming:
- website overhauled. Nomination form for Year End Awards available on line. Attached Report
3. SPT: Presenter: Ruth Armstrong
-9 Stallions nominated, 8 completed, 8 passed: Attached Report
4. Fundraising: Presenter: Ruth Armstrong
-silent auction for SPT raised $483.50
-20-30 nice items for silent auction at AGM
-plans underway for another silent auction at the National AGM
5.National AGM Presenter: Jill Stephen
-Sat. work shops in the morning encourageing fellowship. Dinner and dancing in the evening.
-Guest Speaker, Minister of Agriculture.
-Hockley Valley Resort hosting a bonfire
-Sun. vote out for APA (no fee to attend meeting only) -please attend and meet counterparts from all over
6. Foal Futurity: Presenter:
Adoption of Standing Committee Reports
Proposed by: Kelley Willemze Seconded by: Ruth Armstrong
-Free Jumping Ad in Horse Sport Magazine, February edition. $ ? by Han Assoc
-$200 rental cost to be split between CW and Hanonoverian.
-A loss of $418 for each club in 2008
-In 2007 a loss of $20 due to damage done to door at RCRA. Would have made a profit.
-Free Jumping will go ahead for 2009 and be held at RCRA. Sunday April 5.
-Tim and Jackie to co-chair as Free Jump committee
Proposed by: Christian Seconded by:
APA: - 3 delegates voted on. Needed to be "yes" delegates for APA
A motion for Sue Fleming,
Proposed by: Ruth Armstrong Seconded by: JackieVandenbrink
Change to be made at the bank to signing officers, remove Tim. Signing authority to be held by Ruth (President), Jackie (VP),
Proposed by: Jill Seconded by:
-2009 new as secretary, Kelley Willemze. Proposed by: Ruth Seconded by:
-Communication/Publications Director, Shannon Smith. Proposed by: Ruth Seconded by:Jackie
-Motion for Chris Hahn to run Foal Futurity. Proposed by:
New board Ratification: Ruth Proposed Seconded by
-Code of Conduct: Jackie Vandenbrink
-blogging websites...conducting yourself publicly in the right manner if representing CW, people should see you as that without personal input...Keeping information between the board, internal...Communicating to board members only.
- Secretary to forward board member's email addresses to all board members as soon as they are all received.
-Inspection criteria suggestions for improvement: Christian Potchung
-no mare under a score of 6 should be allowed to be breed...to be proposed at National (also for stallion) raise criteria.
-if mare is not properly turned out (not braided, no bridle) points should be taken off or refuse to inspect for lack of respect towards judges. Same for young horses.
-shouldn't inspect horses not yet registered...Could be more valuable with different breed.
-make policies for turnout of mares, foals and stallions for inspection not only for overall appearance but, for safety.
-Andrew addressed having more people involved in inspecting...possibly Ruth and Jill as Jr inspectors? Proposed by:
What is criteria for senior inspector? (clarification from National board)
Upgrade Jackie to Sr. Inspector? Proposed by:
-Strategic Plan Analysis SWOT-
-Colleen is stepping down from board of National VP. Jackie proposes Ruth as Colleen's replacement. Will bring us more representation & leadership from the East.
-Jackie...needs volunteers of people and horses at Can Am in March. CWHBA will share a booth there, instead of at the Royal to try and recruit new members
-Tim gave a description about APA and what has been going on from the beginning, Ruth brought us up to date.
Chair thanks outgoing board members & closing Comments: Ruth Armstrong
Have reports emailed to Ruth within the next 24 hours so she can have them ready for AGM next weekend